Meeting Notes Template
This template provides a structured format for capturing meeting information, decisions, and action items. Use this for team meetings, project updates, client calls, and any professional discussions.
Meeting Information
Date: [YYYY-MM-DD]
Time: [Start Time - End Time]
Meeting Type: [Team Standup / Project Review / Client Call / Technical Discussion / etc.]
Location: [Physical Location / Video Call Link / Conference Room]
Duration: [Actual Duration]
Attendees
Present:
- [Name] - [Role/Title]
- [Name] - [Role/Title]
- [Name] - [Role/Title]
Absent:
- [Name] - [Role/Title] (Reason: [Sick / Travel / Conflict])
Agenda Items
1. [Agenda Item 1]
Discussion: [Key points discussed]
Decision: [Any decisions made]
Owner: [Who is responsible]
Due Date: [When it needs to be completed]
2. [Agenda Item 2]
Discussion: [Key points discussed]
Decision: [Any decisions made]
Owner: [Who is responsible]
Due Date: [When it needs to be completed]
3. [Agenda Item 3]
Discussion: [Key points discussed]
Decision: [Any decisions made]
Owner: [Who is responsible]
Due Date: [When it needs to be completed]
Key Decisions Made
- [Decision 1] - [Brief description and rationale]
- [Decision 2] - [Brief description and rationale]
- [Decision 3] - [Brief description and rationale]
Action Items
| Task | Owner | Due Date | Priority | Status |
|---|---|---|---|---|
| [Task Description] | [Name] | [YYYY-MM-DD] | [High/Medium/Low] | [Pending/In Progress/Complete] |
| [Task Description] | [Name] | [YYYY-MM-DD] | [High/Medium/Low] | [Pending/In Progress/Complete] |
| [Task Description] | [Name] | [YYYY-MM-DD] | [High/Medium/Low] | [Pending/In Progress/Complete] |
Next Steps
- [Next Step 1] - [Who] by [When]
- [Next Step 2] - [Who] by [When]
- [Next Step 3] - [Who] by [When]
Follow-up Items
For Next Meeting:
- [Item 1]
- [Item 2]
- [Item 3]
Blockers/Issues:
- [Issue 1] - [Description and impact]
- [Issue 2] - [Description and impact]
Resources Needed:
- [Resource 1]
- [Resource 2]
Additional Notes
[Any other important information, concerns, or items that don’t fit into the above categories]
Meeting Effectiveness
What went well: [Positive aspects of the meeting]
What could be improved: [Areas for improvement]
Overall rating: [1-10 scale]
Meeting Notes Prepared By: [Your Name]
Date Prepared: [YYYY-MM-DD]
Distribution: [List of people who should receive these notes]